Do CPA Firms Belong In “The Cloud?”
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You likely recall Benjamin Franklin for his common-sense sayings and wisdom. And, when it comes to cloud implementations, one of Franklin’s witticisms offers insight that is spot-on: “By failing to prepare, you are preparing to fail.” If you’re planning on moving your CPA firm to the cloud, let SymTec be your wise guide and sage that will get you there, without fail.
Because preparation takes many forms when undertaking a transition to the cloud for accounting firms. It begins with vendor selection and extends to pre-implementation actions to “go live,” and beyond.
Here’s a list of tips and advice that will help you prepare for success – and a smooth cloud implementation for CPAs (all aspects of which SymTec can guide you through):
Also, before moving your CPA firm to the cloud you’ll want to have your cloud provider (hopefully that’s us) on site on the go-live date(s) to assist all users in real time and respond to any questions they may have.
Accounting Web has some words of wisdom for CPAs moving to the cloud as well:
“The cloud is a perfect fit for accounting, for the following reasons:
When you’re using cloud software, everything is always protected—stored on multiple servers, secured with the newest and most advanced technology to make sure no one can access or delete your stored data. This is a big improvement over traditional PC-based accounting software, which is exposed to countless risks: Everything is usually located on one computer or server, which can crash and leave you with nothing. The constant information transfers through USB drives are also risky. And the backups can be expensive and time-consuming, especially when you must do them every couple of days.
Cloud software providers work under the strictest security guidelines, protected by “James Bond” style measures, such as fingerprint and retina scans. Multilayered anti-virus programs work to prevent any breach to the servers. Cutting-edge data encryption software also makes it virtually impossible for data thieves to extract any useful information. So, even small CPA firms get the same security benefits as Fortune 500 companies.
Real-Time Live Data
Cloud users have all their financial information continuously updated, which allows them to make decisions based on the newest information available. Compare this with “traditional” accounting software, which requires time-consuming manual data inputs. After the initial transfer of the data from local PCs to the cloud, the process of moving your CPA firm to the cloud becomes almost completely automated.
For many accountants, the biggest perk to using cloud software is the ability to access the data anytime, anywhere. If there’s an Internet connection, you can log in and manage your accounting information from a PC, a laptop, or even your phone. PC-based cloud platforms don’t have this option. It can be a major nuisance when you can only access the data from only one place. Multiple managers end up sending files back and forth, which is not only time-consuming but risky.
No Maintenance Issues
With the cloud, you can focus entirely on your accounting business. Forget worries about the software: All the problems that occur will be taken care of by the software developers [and business IT specialists like SymTec]. All you have to do is report anything that goes wrong and server staff will be right on it. No more malfunctions, errors, lost data and other fires that need to be put out. Simply do what you do best, and leave the technical software details to the pros.”
SymTec is here to help you when moving your CPA firm to the cloud demands IT-professional guidance – call us at 1-800-489-1706 or contact us by secure email form to get started right away.